Event Budget Builder
Start with your total and your headcount. Get a benchmark split across every line item for your event type, then adjust each line and watch the per-head cost move.
Your budget
Set the total and type — we'll draft the split. Then edit any line.
Allocation
Benchmarks are a starting point, not a rule. Keep 3–5% in contingency and revisit once you have real venue and catering quotes.
Email me this budget
Get the full line-item breakdown in your inbox — ready to drop into a plan or share with finance.
Building the budget
Where do the benchmark percentages come from?
They reflect common allocation patterns for each event type across the industry. They are a sensible starting split, not a rule — every event is different, so adjust each line to your reality.
Why is contingency a line item?
Because something always comes up. Planners who ring-fence 3–5% for the unknown avoid raiding F&B or AV when a surprise hits. Keep it, even when budget is tight.
Can I change the numbers?
Yes — every line is editable. Changing your total budget or event type re-generates the benchmark split; after that, tweak any line and the totals, variance and per-head cost update instantly.
Planning estimates to get you started, not financial advice. Want the event-tech and registration line handled by specialists? Talk to us.